1. Duration of Semester

1. Each Semester Shall be of 18 weeks duration; out of which 16 weeks shall be reserved for teaching and 2 weeks for examination.
2. There shall be a “teaching break”, to be called “Semester break”, of 2 weeks after every semester; this break will be used for preparation/submission of results and admission/registration processes for next Semester.
3. Coordinator BS Programs will notify the start and end of semesters through a proper notification.
4. If teaching in whole of the college is suspended due to some exigency, the period of the semester shall be either extended to the extent of the duration lost due to this or by offering additional teaching/contact hours per week during the remaining part of the semester.
5. There will be two terms/tests in one Semester i.e Mid Term Test (8 weeks teaching +9th week for examination) and Final Term Test (8 weeks of teaching + 18th week for examination).
6. A semester will be considered as valid if 80% lectures are delivered.

2. Academic Year/Session

The academic year / session shall comprise of two Regular and optional Summer Semester as follows

1. Fall Semester, starting from September and will end in January.
2. Spring Semester, starting from February and will end in June.

Note-1: In case the teaching in the whole or part of the semester is suspended because of some exigency, the Head of Department may work its own mechanism to compensate for the time lost.

3. Admissions

1. Admission for 4-years Undergraduate Degree Programme (BS) shall be made for Fall Semester only.
2. The Regulations for Admissions and Eligibility Requirements for various programs of studies are already prescribed and described in the Prospectus(s) of various programs.

4. Scheme of Studies/Program Structure

5. Assessment / Evaluation

Marks Breakdown for assessment of each course shall be made as follows. HODs of respective departments will be responsible to monitor the assessment criteria.

Note-2: The format of the question paper(s) shall be designed by the concerned teacher(s) in such a way that it should explore the students’ grasp of the subject and originality of thoughts/concept clearance and not only the stored up knowledge. All the subjective and objective questions should be on higher cognitive level.

6. Mid Term ─ 30%

(Duration 2 Hours) Number & Nature of test questions: Ten objective type questions of 1 mark each.
Two essay type questions of 10 marks each with no choice.

7. Final Term

(Duration 2.0 Hours) Number & Nature of test questions: Ten objective type questions of 20 marks.
Three essay type questions of 10 marks each with no choice.

Note-3:

1. The Final Term paper shall cover from both Mid Term and from the Final Term courses.
2. Every teacher shall be required to inform the students regarding this distribution in the beginning of the Semester.

8. Attendance Requirement

1. A minimum of 75% attendance of the lectures delivered in each course will be prerequisite to appear in Examinations.
2. A student who does not satisfy the requirements of attendance (at least 75% in each course) shall be ineligible to appear for the final-term examination of that course. And he/she shall repeat that course as regular student whenever it is offered again.

9. Organization of Teaching

1. Teaching in various courses shall be organized through lectures, tutorial, discussions, seminars, demonstrations, practical work in laboratories, field work, project, and any other method of instruction approved by the College.
2. Faculty shall provide 16 weeks lesson plan to students as well as to Coordinator BS Programs (through respective HoDs).
3. English shall be the medium of instruction for all courses except where otherwise approved by the competent authority.

10. Repeating Courses

1. If a student was not allowed to take the examination of any subject due to shortage of attendance in that subject, he/she shall be required to register himself/herself in that subject whenever offered again, attend the classes regularly and reappear in examination.
2. If student fails in any subject he/she shall be required to register himself/herself in that subject whenever offered.

11. Make-up Examination

1. Make-up exam is not the right of the student however this test/exam will be given on the request of the students who have fulfilled all requirements for appearing in the Mid Term Examination but could not appear for any genuine reason or due to attending national/international event on behalf of the College.
2. Students failed in Mid Term exams (getting <50% marks) will be given a chance for the Make-up.
3. Fine of Rs. 5000/- will be charged for Make-up Exams.
4. List of students appearing for Make-up will be sent by the Head of concerned department to Coordinator BS Programs. Deputy Controller exams will notify Make-up exams after receiving approved lists from the Coordinator.
5. Make-up Examination will be conducted within 2 weeks of the end of the semester.
6. The pattern, i.e. nature and number of questions and weightage of the Make-up Examination shall remain similar to that of the Mid/Final Term Examination.
7. Any student failing in the Make-up Examination shall be required to re-register for the same semester as and when that semester starts in future.
8. There will be no Makeup/Special Examination in a semester in a semester for failed students; if a student fails in a course, he/she is required to repeat it.

Note-4: Answer books/assignment must be shared with students after grading before the submission of result by the concerned teacher.

12. Promotions

For promotion the following conditions shall be followed:

1. A student shall obtain a minimum Cumulative Grade Point Average (CGPA) of 2.00 at the end of each semester for promotion to the next semester.
2. In case a student is able to obtain CGPA of 1.70 or more but less than 2.00 (except for first semester where GPA of 1.50 or more but less than 2.00), he/she shall be promoted to the next semester probation (1st probation).
3. If the student who was earlier on 1st probation does not achieve the desired CGPA of 2.0 at the end of semester but obtains CGPA greater than or equal to 1.7, he/she shall be promoted to the next semester on 2nd (last) probation.
4. The student who fails to secure 1.50 GPA in first semester or 1.70 CGPA in any subsequent semester shall automatically dropped from the rolls of the college and cannot be readmitted by the college.
5. A student may avail at the most two probations in the entire BS (Four-Year) programme.
6. In the third, fifth and seventh semesters, a student shall be required to repeat those courses of the first, third and seventh semesters respectively, in which he/she had failed.
7. In fourth, sixth and eight semesters, a student shall be required to repeat those courses of second, fourth and sixth semesters respectively, in which he/she had failed;
8. If a student gets D grade, he/she may repeat the course whenever offered again to improve his/her grade.
9. A student, who completes all the courses and has not been required to repeat any course(s), obtains CGPA less than 2.00 failing which he/she shall not be awarded the degree and removed from the rolls of the college.
10. In case a student repeats the course(s) for the improvement of grade(s) which he/she has already taken, the better of the two grades/marks obtained shall be counted for CGPA calculation.

13. Semester Freezing/Leave of absence

1. Semester freezing will be granted by the coordinator BS Programs on recommendations of the concerned Head of the Department in response to a request made by the student with reasonable justification.
2. A student can freeze up to two semesters at the maximum during the entire period of a relevant program of studies.
3. No freezing during the semester is allowed, i.e. whenever semester freezing is granted on the request of the student it would be effective from the beginning of the respective semester, thus all the attendance, quizzes, assignments, mid-term etc. taken so far in the semester by the student would be deemed as not have taken place in respect of the concerned student.
4. At the end of semester freezing the student will retake admission in the same semester when offered again and shall have to opt for courses in place at the time of readmission.
5. The maximum duration allowed for completion of degree will be extended by the duration of semester freezing.

14. Examination Fee

1. Examination Fee shall be collected along with admission free and other dues by the concerned Department at the time of admission to a Semester.
2. The examination related stationary shall be provide by the Controller of Examinations.
3. The amount of prescribed fee and remuneration rates etc. will be as per university rules to be notified from time to time.

15. Conduct of Examination

1. Schedule of examination (date sheet) for mid-term examinations shall be notified by the Deputy Controller of Examinations with the consent of Coordinator BS programs at least two weeks before the commencement of respective examinations.
2. Every Course teacher shall submit the question paper to HoD at least 02 working days before the scheduled date of his/her paper. HoD will send papers to Deputy Controller exams.
3. The Deputy Controller office shall make necessary arrangements for the conduct of examinations including date sheets, acquisition of stationary (answer books), seating arrangement, photocopying of question paper in required number,
4. Coordinator BS Programs shall send notification of duty roster for teaching staff.

16. Unfair Means (UFM) Cases

1. Duty teacher/invigilator shall report any unfair means (UFM) case to the Deputy Controller examinations soon after the conduct of concerned paper.
2. The Deputy Controller shall report the UFM cases to the Coordinator for constituting committee which shall decide all such cases.

17. Cancellation of Admission

If a student fails to attend any lecture during the first two weeks, after the commencement of the semester as per announced schedule, his/her admission shall stand cancelled automatically as per already existing university rules without giving any notice.

18. Result declaration

1. The mid-term result of a semester shall be prepared and displayed on the College portal notice board by the concerned teacher within 7 days of the end of such examination.
2. After holding the final-term examination of a semester each teacher shall prepare internal grading award lists on the prescribed subject award list. He/she shall retain one copy and submit copies to the HoD and one copy to Deputy Controller exams with answer books and question paper.

19. Record Keeping

1. Record of all results of each semester provide by the concerned Head of the Department to the Deputy Controller of Examinations shall be kept properly in Secrecy section.
2. All Answer Books shall be kept on record for two semesters after declaration of the final result of the Semester by U.O.P.

20. Grade System

1. The grading shall be done on a scale of 1 ─ 4.
2. Equivalence between Letter grading and Numerical grading shall be as follows:

Marks %age	Value	Grade	Remarks
85 and above	4.0	A	Excellent
84	3.9	B	Very Good
83	3.8
82	3.7
81	3.6
80	3.5
79	3.4
78	3.4
77	3.3
76	3.3
75	3.2
74	3.2
73	3.1
72	3.0
71	2.9	C	Good
70	2.8
69	2.7
68	2.6
67	2.5
66	2.5
65	2.4
64	2.4
63	2.3
62	2.2
61	2.1
60	2.0
59	1.9	D	Fair
58	1.8
57	1.7
56	1.6
55	1.5
54	1.4
53	1.3
52	1.2
51	1.1
50	1.0
49 and below	0.0	F	Fail
I	-	-	Incomplete
W	-	-	Widthdrawl
P	-	-	Pass (Non-Credit Course)

3. Fraction of marks obtained in a course shall be counted as one mark, e.g. 60.3 shall be considered as 60 while 49.5 or more is to be considered as 50.
4. Grade Point Average (GPA) is an expression for the average performance of the student in the courses he/she has taken during any semester, thus GPA may be calculated for 1st semester, 2nd semester or any other semester.
5. GPA shall be rounded to two decimal places, e.g. a GPA of 2.064285 shall be reported as 2.06 while a GPA of 2.06, while a GPA of 2.065124 shall be reported as 2.07.

21. Award Degree

Minimum requirement for the award of 4 year BS shall be a CGPA of 2.0.

22. Departmental Semester Examination Committee

The Head of every Department shall notify a Semester Examination Committee, comprising 4 members including Head of the Department as the Convener, two senior faculty members and Coordinator Examinations as the Secretary of the Committee, to perform the following functions:

1. Periodic assessment of the progress of different courses being taught.
2. Periodic assessment of the contents of different courses being taught.
3. Investigation of any irregularity in the assessment of any course taught.
4. Periodic assessment of the method of teaching, pattern of question papers, and any other relevant aspect.
5. The committee shall submit annual report on the academic performance and assessment of students to the respective Dean.
6. The Committee shall also submit a report, to the respective Dean, on the evaluation of teachers by the students and evaluation of the courses by the students, using the questionnaires available with the Director, Quality Enhancement Cell.
7. The Committee shall look after the use of un-fair means during the any examination, and also the general behavior of students. The Committee shall be entitled to impose appropriate penalties as per university rules.
8. To review and analyze the question paper on standard format.
9. All the proceeding of the Committee shall be recorded by the Secretary (Departmental Coordinator Semester Examinations) and approved by the Convener.

23. University Semester Committee

There shall be a College Semester Committee to be constituted by the Principal. The Committee shall comprise the following as members:

1. All Deans
2. Registrar or his nominee
3. Director Admissions
4. Controller of Examination or his nominee
5. Director, Quality Enhancement Cell (QEC)
6. Coordinator Semester Programme

The committee shall perform the following functions:

1. Provide consultation to the Departments regarding implementation of semester system.
2. Provide support in the implementation of semester system by arranging short courses for the faculty on various aspects.
3. Monitor and report on the implementation of semester Regulations and address various issues arising thereof.
4. Recommend necessary amendments in the Semester Regulations, if needed.

24. Repealing Clause

Subsequent to the approval of the above-mentioned regulations for the semester System at the University of Peshawar, all existing Regulations pertaining to the conduct of Semester System at any of the Department / College / Institute / Centre shall stand repealed.

25. Academic Calendar

The College shall publish a schedule of complete academic year for Fall, Spring, and Summer Semesters in the respective prospectus for the convenience of students and faculty members mentioning the following:

1. Semester starting date
2. Holidays during the semester
3. Semester culmination date
4. Mid/Final-Exam Week
5. Grade notification date

Note-5: Instruction should be given in the calendar to the students that they will be responsible to meet the requirement and deadline published for each semester in the academic calendar of the university. Students are expected to know, adhere to regulations, course loads, prerequisites and policies of the College as well as those of the departments/institutes/centers in which they will be enrolled.

26. Submission of Thesis

Students will be required to submit the thesis within 120 days of last theory paper, failing which will vacate the Hostels.